Automate vendor coordination, handle RSVPs, and manage event inquiries with AI voice agents for event planners.
Common pain points costing you time and money
Couples and clients call during their free time - evenings and weekends. Missing calls means losing $15K+ events to competitors.
Confirming caterers, photographers, DJs, florists, and venues involves constant phone follow-up. AI coordinates all vendors automatically.
Calling guests for RSVPs, dietary restrictions, and plus-ones takes 10-15 hours per event. AI handles collection and tracking.
From consultation to deployment in 6 days
We learn about your Event Planning workflow, pain points, and goals. Define exactly what your AI agent needs to do.
We build your custom voice agent, integrate with your existing systems, and configure it for your specific use cases.
Deploy your AI agent to production. We provide training, documentation, and ongoing support as your needs evolve.
Real-world applications that drive results
AI answers initial inquiries, collects event details (date, guest count, budget), qualifies leads, and schedules consultation calls with planners.
Voice agent calls vendors to confirm bookings, verify arrival times, collect final headcounts, and coordinates day-of logistics.
AI calls invitees to collect RSVPs, dietary restrictions, song requests, plus-one details, and sends event reminders before the date.
Reduction in Admin Time
From Kickoff to Launch
Starting Investment
Event planners spend 40% of project time on administrative coordination. AI voice agents reduce vendor coordination time by 65% and capture 24/7 inquiries.
Custom AI voice agents for Event Planning start at $5,000 for a 6-day MVP. This includes discovery, design, development, integration with your existing systems, and deployment. Monthly costs range from $100-500 depending on call volume (ElevenLabs API fees). We provide transparent pricing upfront - no hidden fees.
We deliver working MVPs in 6 days. Day 1-2: Discovery and design. Day 3-5: Development and integration. Day 6: Testing and deployment. More complex Event Planning integrations (multiple systems, advanced workflows) may take 2-3 weeks.
We primarily use ElevenLabs for voice AI (best quality, lowest latency), OpenAI GPT-4 for intelligence, and custom integrations with your Event Planning software. We choose technologies based on your specific needs - not vendor lock-in.
Yes. We offer monthly retainer support ($2K/month) for updates, improvements, and monitoring. Or pay-as-you-go for specific enhancements. All projects include 30 days of bug fixes and adjustments after launch.
Absolutely. We integrate with practice management software, CRMs, scheduling systems, payment processors, and industry-specific tools used in Event Planning. If it has an API or webhook, we can connect it. We'll assess your tech stack during the discovery call.
Join Event Planning businesses automating communications with custom AI voice agents. 6 days to launch. From $5K.
Schedule Discovery CallNo commitment required. Free 30-minute consultation.
Real projects. Real results. See what we've built.
We've built for . Let us build yours.
From $5K. 6-day implementation. Proven ROI.
Real projects. Real results. See what we've built.
We've built for . Let us build yours.
From $5K. 6-day implementation. Proven ROI.
P0STMAN has hands-on experience building production AI voice agents with .
View our AI projects →